International Operations

 

Technical and delivery requirements for BBC Worldwide 

Version 3

JULY 2002

Orig: version 17th May 2001

Contents
1.0  BBC Technical specification 
1.1 Scope of Document
1.2 Introduction
1.3 Technical Responsibilities for Programmes
1.3.1 General Responsibilities
1.3.2 Technical Liaison
1.3.3 Relaxation of Standards
1.4 General Signal Requirements
1.4.1 Video System Standards
1.4.2 General Technical Requirements
1.5 General Quality Requirements
1.5.1 Technical quality grading
1.5.2 General picture quality requirements
1.5.3 General audio requirements
1.5.4 Sound to vision synchronisation
1.5.5 Technical exemption categories
1.5.6 Flashing Images and Repetitive Patterns
1.5.7 Video processing
1.6 Delivery on Videotape
1.6.1 Technical Acceptance Procedures
1.6.2 Videotape Format
1.6.3 Recording Reports
1.6.4 Recordings spanning more than one tape
1.6.5 Line-up Test Signals and Leader
1.6.6 Audio Track Allocation
1.6.7 Clean backgrounds
1.6.8 Timecode and control track
1.7 Widescreen Production - Safe Areas
1.8 Summary of international requirements
1.8.1 General
1.8.2 Audio
1.8.3 Definition of a music and effects track
1.8.4 Definition of clean title backgrounds 
1.8.5 Other requirements

2.0 TECHNICAL / CONTENT POLICY GUIDE FOR BBC WORLDWIDE VERSIONS

3.0 DELIVERABLES LIST FOR BBC INVESTED PROGRAMMES ALL GENRES – EXCEPT DOCUMENTARIES
  
4.0 DELIVERABLES LIST FOR BBC INVESTED PROGRAMMES – DOCUMENTARY

5.0 MATERIAL REQUIREMENTS FOR ACCESS ONLY BBC INVESTED PROGRAMMES – ALL GENRES

6.0 PHOTOGRAPHIC CLAUSES

7.0 PRODUCTION SIGNING OFF DOCUMENT

8.0 USEFUL CONTACTS

1.0	BBC WORLDWIDE TECHNICAL SPECIFICATION

1.0	
BBC WORLDWIDE TECHNICAL SPECIFICATION

1.1	Scope of Document
This document covers the technical requirements for programmes that have been commissioned in widescreen i.e. 16 x 9 or delivery on Digital Betacam and distributed by BBC Worldwide.  

1.2	Introduction
BBC Worldwide aims to maintain high technical standards. This document sets out the minimum acceptable standards for programmes delivered for transmission.
Technical Requirements	This document describes the standards required to deliver material to the BBC in such a way that the programme may reliably be broadcast.	
Quality Requirements	In addition it makes a start on defining the quality required namely what the pictures look like and what the audio sounds like. 	

There are some aspects that fit into both categories for example the requirements on avoiding photo-sensitive epilepsy in the audience.
Due to the rapid rate of technical development use of specific equipment is constantly under review. This document will be subject to periodic re-issue to reflect this reality, but please consult your resource provider for advice on specific issues.

1.3	Technical Responsibilities for Programmes 
1.3.1	General Responsibilities
The Head of International Operations BBC Worldwide is required to ensure that programme technical quality is maintained to a satisfactory standard for international distribution.
It is never the intention to frustrate the producers’ ambition to make their programme in the way of their choosing. The purpose of this document, and associated material, is to set out the technical requirements to ensure that material is of a satisfactory standard and is in a format that is acceptable.

1.3.2	Technical Liaison & delivery

Please ensure delivery to the relevant co-ordinator below via QAR area.
For independent Productions please deliver tapes to Terry Smith, Senior Manager for Programme Delivery, Centre House.
•	For BBC Worldwide, Programme Operations, Louise Blackburn 0208 433 2407 or Jackie  Walton  +44( 0)20843 32754 

Genre Structure:
Jackie Walton:	Programme Operations Executive, Drama x32754
Sadie Nicholson:	NHU, Bristol Feature, Manchester Features, x32464
John Barron:		Children’s, News x32347
Chris Cooper:	Science, Light Entertainment x 32408
Lisa James Gaut:	Music and Arts, Docs and History x 32752
Emma Kemp: 	Prog Ops Assistant, Education, Religion x 32559

•	 For BBC Resources, Review Co-ordinator  +44 ( 0) 20 822 58497

1.3.3	Relaxation of Standards
Any proposal to deliver programme material which does not conform to the technical standards in these guidelines must be agreed beforehand, with Worldwide Programme Operations.  Advice on conformance can be obtained from the following places:
•	For BBC Resources, Review Co-ordinator  +44 ( 0) 20 822 58497
•	For BBC Worldwide, Programme Operations, Jackie Walton  +44( 0)20843 32754 
1.4	General Signal Requirements 
1.4.1	Video System Standards 
All material must be based on 625-line 50Hz field-rate 

1.4.2	General Technical Requirements
Programme signal parameters must correspond to the reference line-up levels. These include peak sound, maximum luminance & colour difference (Y Cr Cb) component levels, and black levels. Care must be taken to avoid illegal colours (Y Cr Cb component signals exceeding the gamut limit) which may be generated by caption and graphics systems (see section 1.6.4 for full details).

1.5	General Quality Requirements
1.5.1	Technical quality grading
Overall quality of sound and vision will be separately assessed in controlled monitoring conditions and any impairments noted. At the end of the technical review the programme will be judged against the ITU-R five-point impairments grading scale as shown below: 

grade 5	Imperceptible impairment	
grade 4	Perceptible but not annoying impairment	
grade 3	Slightly annoying impairment	
grade 2	Annoying impairment	
grade 1	Very annoying impairment	

New commissioned programmes should meet a minimum of grade 4 for sound and vision quality. The minimum acceptable quality for any programme is grade 3 unless there are valid reasons for technical exemption, in which case details should be clearly stated on the recording report.

1.5.2	General picture quality requirements
The pictures should be appropriately sharp, free of excessive overshoots and normally exhibit no perceptible levels of noise. Black or white crushing in the main areas of interest should be avoided and colours, especially skin tones, should be natural. These comments do not apply to deliberate effects.

In certain circumstances, for example shooting actuality material or where a high level of mobility is required, the use of a DV “palmcorder” type camera may be considered acceptable for acquisition, but specific agreement, from Programme Operations, must be sought for using this. Where use of this format is agreed we require particular attention to be given to sound and lighting considerations. 

We wish to encourage the use of innovative programme making techniques. Nothing in this document should prohibit the use of any production technique provided that a suitable quality product results. It is inherently difficult to define precisely what a suitable quality product is, and therefore there will be some subjective descriptions leading to imprecise advice. This is an unavoidable consequence of the rapid technical developments at this time. A competent resource provider should be able to give advice on achieving good quality results. 

The use of material from all other non-broadcast and domestic videotape formats is not permissible except in exceptional circumstances. Their use must always be fully discussed and agreed in advance with Programme Operations.

Blanking
Analogue blanking i.e. making the active picture at 702 pixels, should be the standard worked to.

1.5.3	General audio requirements
Audio signals must be suitable for reproduction in a domestic environment. Dynamic range should be restricted and changes in loudness controlled so that the viewer has no need to adjust volume during or between programmes. All stereo recordings must provide good mono compatibility.

1.5.4	Sound to vision synchronisation
The relative timing of sound to vision should not exhibit any perceptible error. Sound must not lead or lag vision in excess of 1 field (±20mS). A sound delay of greater than 1 field (>20mS) can be acceptable where this occurs in context to give a perception of distance. 
This synchronisation must be achieved at the last point at which the programme supplier, or their facility provider, has control of the signal.

1.5.5	Technical exemption categories
All programmes are expected to meet our required technical standards. The recognised exemption categories are tightly constrained and may not be invoked for the general convenience of programme makers.

Where programmes fail to meet full broadcast technical specifications and fall outside these categories it will be necessary to apply for special exemption. The production company should discuss these prior to the start of production with Programme Operations. This will allow discussions to proceed at an early stage and, although in no way guaranteed, it will reduce the likelihood of subsequent difficulties.

There are five recognised categories for technical exemption.

Artistic interest	Innovative or experimental productions which are made, of necessity, by those who do not have access to equipment or facilities meeting broadcast quality standards.	
Historic interest	News or programmes of a documentary nature which show historic events taking place or whose subject matter requires the use of archive material.	
Actuality material	News, features or documentaries of an actuality nature where better quality has not been possible because of limitations placed on the format or physical size of equipment used. Such limitations are those incurred as a result of shooting in difficult areas such as war zones, isolated locations, confined spaces or other difficult environments.	
Early television and cinema	Excerpts from historical archives where low technical quality was due to the then current performance of equipment used in its creation or where quality is now lower than at the time of original showing because of film or video ageing.	
Home videos	Programmes which employ excerpts using domestic video equipment in which the context requires that these are used.	

1.5.6	Flashing Images and Repetitive Patterns
Flickering or intermittent lights and certain types of repetitive visual patterns can cause problems for some viewers who have photosensitive epilepsy. 
Television is by nature a flickering medium (because of the 50 Hz refresh rate of typical receivers and the 25Hz effects of interlaced scanning) and it is therefore not possible completely to eliminate the risk of television causing convulsions in viewers with photosensitive epilepsy. However steps can be taken to reduce unnecessary risks.  

The following rules should be followed to reduce the incidence of seizures to an acceptable level, although they will not remove the risk entirely.
Every bright flash should be followed by at least 8 frames of dark.
Changes in colour are not a problem unless they affect the red channel substantially.
Rapidly flickering images should not change at a rate faster that 3 Hz (i.e. 8 frames between each flash).

If the luminance change is less than 10% then there is no problem.
In marginal cases such images should be avoided if they are positioned near the centre of the screen or if they occupy more than around 10% of the picture area.
Prominent and regular patterns which cover a large proportion of the picture area should be avoided, especially if they represent bars, spirals, or ‘dartboard’ patterns. Moving or flickering regular patterns are particularly hazardous.
Care needs to be taken also with computer generated images, which if highly detailed, can cause a high degree of 25Hz inter-line flicker in the displayed television picture.

1.5.7	Video Processing
Due to international distribution of Worldwide masters and the requirement for standards conversion any use of video processing must be agreed with Programme Operations, this includes the use of film effect and noise reduction.

1.6 Delivery on Videotape

1.6.1	Technical Acceptance Procedures
All programmes delivered on videotape will be subject to a Quality Assessment Review prior to delivery. Any programmes failing to meet the required technical standards, or in breach of other acceptance requirements will be referred back to the supplying production company.

1.6.2	Videotape Format
Programmes should be delivered on Digital Betacam component videotape format and shall replay to the ITU Rec 656 interface standard. During the production process the highest technical standards must be maintained so that the delivered programme achieves the required standards. In all cases the submitted videotape recording must be fully compliant with the manufacturers technical specification thereby ensuring format compatibility. 

1.6.3	Recording Reports
Every tape submitted must be accompanied by a completed recording report. The report must include full details of the programme supplier and recording facility house, programme title/ subtitle and BBC Programme Number with the latest version suffix. It must also include technical information including the origination format, timecode of first frame of picture (FFOP) and details of the aspect ratio and safe areas used.

The recording report must provide clear references to any part of the programme content that may attract low grades (especially below grade 3). The report shall also draw attention to any programme content which may cause photosensitive epilepsy in some viewers as described in section 1.5.6. 

1.6.4	Line-up Test Signals and Leader
The start of programme and any subsequent part should be preceded by a countdown clock indicating programme title, subtitle, episode number, part number and contract number where known. 

The clock must provide a clear countdown of at least 20 seconds fading to black at three seconds prior to first programme pictures. 

The clock must appear round when viewed on a 16x9 display.

Timecode	Picture	Audio 1	Audio 2	Audio 3 	Audio 4	
09.58.00.00 
(or Earlier)
	EBU Bars (100/0/75/0)
(NTSC converted bars are not acceptable)	Coherent Step tone 
(100Hz, 900Hz and above 10kHz)	Coherent Step tone 
(100Hz, 900Hz and above 10kHz)	
09.59.30.00	Ident and Clock			
09.59.40.00	Ident and Clock	Stereo Ident or Line up Tone(PPM4)	Stereo Ident or Line up Tone (PPM4)	
09.59.50.00	Ident and Clock					
09.59.57.00	Black	Silence	Silence	Silence	Silence	
10.00.00.00	Programme (BBC logo within op sequence).	Audio Left	Audio Right	M&E Left	M&E Right	
	Minute of black					
	Textless title backgrounds	Clean Backgrounds - Titles and credits (cut points should match). Including BBC logo.		

Recorded signal levels:

The audio reference level of digital recordings must correspond to -18dB with respect to maximum audio coding level, that is the audio reference level (PPM4) corresponds to -18dBFS.
Pre-emphasis of the digital signal must not be used.
Programme sound and vision maximum levels must always correspond to the recorded reference tone and colour bar line-up signals according to the following tolerances: 

Vision 	±3%	
Sound	±1dB.	

Colour signals must be legal in PAL and YUV domains meeting the PAL specification. 
In line with PAL system I (1984) (section 4 para. 4) the video signal decoded to RGB shall not lie outside the levels corresponding to black level and white level apart from transient overshoots. This corresponds to luminance never lying outside its nominal black 0% and white 100% bounds.

A more reasonable and acceptable working specification is:
Black shall lie no more than 1% ( or 2 bits ) below nominal black level.
Peak White shall lie no higher than 3% (or 7 bits) above nominal white level.
When decoded to RGB each component signal must not lie above 105% nor below -5%.

All measurements can use an IRE filter to remove transient overshoots:

1.6.5	Audio Track Allocation
Audio track allocation must conform to the following standards unless otherwise stated in the programme contract.

Track 1	Track 2	Track 3	Track 4	
Final Programme Mix	International tracks	
left (A)	right (B)	Music & Effects ( L )	Music & Effects ( R )	

Peak sound levels (when measured on a Peak Programme Meter) within the programme must not exceed PPM 6 than is no greater than +8dB with respect to the reference level of -18dBFS. 
Mono/Stereo Compatibility
It should be assumed that the derivation will be according to the formula :
M= (A+B) - 6dB  (a.k.a M6)

1.6.6	Clean Backgrounds
After programme end the supplied tape should contain all backgrounds and material clean of all captions or graphics used in the main programme.

1.6.7	Timecode and control track
Both longitudinal timecode (LTC) and vertical interval timecode (VITC on VBI lines pairs 19 and 21 and 332 and 334) must be recorded throughout the line-up and programme and comply with EBU specification. N12-1994  (SMPTE 12M-1995).
Timecode must be contiguous, coherent and not pass through zero at any point from the start of the first countdown clock to beyond the end of the programme. 
LTC and VITC must have identical times. 

If DVITC or ancillary timecode are used then they must be identical to the LTC and VITC.
Timecode and control track must have the correct phase relationship with the corresponding video signal. 

1.7	Widescreen Production - Safe Areas 
Programmes for international distribution should always conform to the following configuration : 16:9 widescreen shoot to protect 14:9.

4 x 3 titles and captions should be “centre cut out safe”.

This allows the programme to be meet the varying needs of broadcasters around the world.

The safe areas have been specified on the premise that modern domestic television receiver display over-scan at each picture edge will normally be in the range 3.5 ± 1% of overall picture width or height, but any one picture edge should not exceed 4% of total picture width or height.  

It is intended that the line and pixel numbering becomes the definition of the safe areas being more definitive that the percentages. However as the percentages are the basis on which comparisons are made they have been included. The line numbering has been calculated on the basis that field 1 is paired with the field 2 line below it, and the field one line just inside the percentage box is defined as the edge of active picture. 

It is not acceptable for changes from 16:9 display to 4:3 display within a programme.

1.8.	 Summary of international requirements

1.8.1	General
All programming delivered to BBC WW should be fully cleared for worldwide distribution unless previously arranged with the relevant parties within BBC Worldwide. 

1.8.2	Audio 
All programming to be supplied with:
Final Mix to be supplied on channels 1 and 2
Music and Effects to be supplied on channels 3 and 4

1.8.3	Definitions Of A Music And Effects Track
Drama:  
100 per cent fully filled effects, footsteps and foleys to be supplied which includes the atmospheric effects of crunching gravel, background atmos etc.
No speech should be heard at all on m/e.

Documentaries:
We accept final mix minus commentary, this means:
No commentary, no extra readings or voiceovers should be on the music and effects. The levels should not be dipped.
If a contributor appears in a P to C, their voice must continue through that piece on the M & E tracks, even if they
       are not in vision throughout.

1.8.4 	Definition Of Clean Title Backgrounds
Sometimes referred to as Textless backgrounds or Neutral backgrounds, they are used for Broadcasters to translate the titles into their own language.
The clean shots should be continuous and from cut point to cut point to enable the clients to drop in the section. Including BBC logo.
Clean backgrounds should be supplied for opening sequences and closing credits.

If this cannot be provided clean due to digitally created titles then some kind of alternative should be supplied and discussions with relevant co-ordinator should take place. 

1.8.5	Other requirements
1 x SVHS of the captioned WW version, this is used as a viewing master.

2.0  TECHNICAL / CONTENT POLICY GUIDE FOR BBC WORLDWIDE VERSIONS

2.0  TECHNICAL / CONTENT POLICY GUIDE FOR BBC WORLDWIDE VERSIONS

•	This document covers key guidelines for programmes delivered to BBC Worldwide for international distribution. 

BBC logo – All masters delivered for WW distribution have to include the logo in opening sequence and within clean backgrounds for opening sequence. Refer to BBC guidelines.

•	Quality Assessment Review (QAR): all masters to be delivered to BBC Worldwide having undergone and passed a quality assessment review.  Your Programme Operations Co-ordinator at BBCWW can advise on suitable facility houses.

•	Programme times include title sequence and end credits. BBC Worldwide can accept a duration 2mins either side of the agreed duration (ie. 48’-52’ for a 50’ programme, and 28’-32’ for a 30’ programme).

•	Programme trails/Recaps: programme trails are acceptable should the programme air in more than one part, but the commentary should avoid time references such as “next week…”; “tomorrow…” and instead refer to “in the next episode”.

•	Websites/Booklet information/ Write-in Address: Should the UK version carry any booklet information or write-in addresses for the UK public, these should be removed on the BBC Worldwide versions. BBC Website addresses are acceptable, however, any additional non-BBC websites provided on the UK versions should also be removed from the BBC Worldwide version.

•	Programme ‘stings’:  Stings used in programmes to separate programme sections should be provided clean of English language captions/graphics in the textless version and/or as part of the clean backgrounds.

•	Film effects  As per BBC Worldwide technical specifications, care must be taken when any ‘digital processing techniques’ are being considered.  Subsequent conversions required in the license delivery and specific regional tastes have to be considered.  Please contact your Programme Operations co-ordinator to discuss prior to any such work.

•	Natural History titles  For all natural history titles, please supply the relevant Latin species name on scripts and accompanying paperwork – this is to assist the translation process.    

3.0  EXAMPLES OF DELIVERY REQUIREMENTS FOR INVESTED BBC PROGRAMMES - ALL GENRES (EXCEPT DOCUMENTARIES)

THIS DEPENDS ON THE TYPE OF INVESTMENT.

3.0  DELIVERABLES LIST FOR INVESTED BBC PROGRAMMES ALL GENRES – (EXCEPT DOCUMENTARIES)

Summary of materials required:
1 x 16:9 FHA version with clean backgrounds
1 x 4:3 version with clean backgrounds
1 x DA88
1 x SVHS of 4:3 version to be delivered on or before BBC tx.

All master videotapes supplied to Worldwide Limited must be ready for exhibition and distribution having had and passed the Quality Assessment Review (QAR).

1.	4 x 3 INTERNATIONAL VERSION
1 x 625 line Pal Digibeta format digital video cassette of the fully edited and completed programme/s to the required BBC Worldwide duration with opening titles and closing credits.  The body of the Programme to contain all captions, English language graphics and translation subtitles.  Active picture to be 4:3 aspect ratio.

Clean backgrounds required for the opening titles (but to include the burnt-in BBC logo) and closing credits, as well as for all sequences carrying captions/subtitles/English language graphics. To be synchronous with those used in the actual programme and to be placed after one minute of “black level” following the programme material, to and from a “cut point” to facilitate editing.

Stereo final mix soundtrack on audio channel 1 (left) and 2 (right).
Stereo international music and fully filled effects mix soundtrack, suitable for Worldwide distribution, on audio channel 3 (left) and 4 (right).

2.	16:9 INTERNATIONAL VERSION
1 x 625 line Pal Digibeta 16:9 full height anamorphic digital video cassette of the fully edited and completed programme/s to the required BBC Worldwide duration with opening series, episode titles and closing credits. The body of the Programme to contain all captions, English language graphics and translation subtitles.  Active picture area to be 16:9 full height anamorphic, shot-protected for 14:9 letterbox. 4 x 3 titles and captions should be “centre cut out” safe.

Clean backgrounds required for the opening titles (but to include the burnt-in BBC logo) and closing credits, as well as for all sequences carrying captions/subtitles/English language graphics. To be synchronous with those used in the actual programme and to be placed after one minute of “black level” following the programme material, to and from a “cut point” to facilitate editing.

Stereo final mix soundtrack on audio channel 1 (left) and 2 (right).
Stereo international music and fully filled effects mix soundtrack, suitable for all areas of BBC Worldwide distribution, on audio channel 3 (left) and 4 (right).

 3.	1 x DA-88 digital audiotape matching timecode and synchronisable to the Programme as described in item 1.1 and 1.2 above with track layout as follows with sound undipped:-

	Audio channels 1 & 2: stereo music only
	Audio channels 3 & 4: stereo combined fully filled effects 
Audio channels 5 & 6: stereo vocal line
	Audio channels 7: dialogue
	Audio channels 8: commentary
	Material to be fully labelled as to contents and duration.

4.	1 x 625 line PAL format full screen SVHS videocassette of the 4:3version of the programme/s as above, with final mix soundtrack A1and A2, to be delivered ahead of QAR’d master tapes.

PAPERWORK
1 x PAL timecoded Post-Production Script (complete and accurate to dialogue and action; timecodes to be provided for scene changes, captions and all music; also to contain titles and credit) to be delivered on email to relevant co-ordinator.

1 x Programme As Completed Form with Music Reporting Form and Synopsis to be submitted to P4A, notifying Programme Operations Co-ordinator when done. If P4A not accessible please email to the relevant Co-ordinator.
	
	Additional copies should also be sent to;
	
Commercial Rights Dept
BBC Production
Room 601
172 Victoria Road
London  W3 6UL
Tel: 020 8576 7543   Fax: 020 8576 7467
		e-mail: sue.list@bbc.co.uk & rob.alcock@bbc.co.uk

6.	Signing off Document (see 7.0).

7.	FINE-CUTS AND/OR PROMOTIONAL MATERIAL
	If requested, BBC Worldwide to be supplied;

8.	Schedule of Residuals

PHOTOGRAPHICS & DESIGN MATERIALS
Please see separate schedule.

4.0 DELIVERABLES LIST FOR INVESTED BBC PROGRAMMES 

(DOCUMENTARY STYLE) 

4.0  MATERIAL CLAUSE FOR BBC PRODUCED INVESTED PROGRAMMES  (DOCUMENTARY STYLE)

Summary of materials required as follows:
1 x 16:9 FHA international textless version
1 x 16:9 FHA international captioned version (or BBC tx tape if world cleared).
1 x 4:3 international textless version
1 x 4:3 international captioned version.
1 x DA88
1 x SVHS of 4:3 captioned version to be delivered on or before BBC tx.

All master videotapes supplied to Worldwide Limited must be ready for exhibition and distribution having had and passed the Quality Assessment Review (QAR).

1.	4 x 3 International captioned version
1 x 625 line PAL Digital Betacam videocassette of the programme as completed with opening titles (including the burnt-in BBC logo) and closing credits. The body of the programme to contain all captions, translation subtitles and English language graphics.  Active picture area to conform to standard 4:3 aspect ratio.  

Clean backgrounds for the opening titles and closing credit sequences, synchronous with those used in the actual programme, (but to include the burnt-in BBC logo) to be placed after one minute of “black level” following the programme material, to and from a “cut point” to facilitate editing.

Stereo final mix soundtrack to be recorded on audio channels A1 (left) and A2 (right).
Stereo, "level" music, effects and all dialogue other than commentary, quotes/readings/voiceovers to be recorded on audio channels A3 (left) and A4 (right).

2.	4 x 3 International textless version
1 x 625 line PAL Digital Betacam videocassette of the programme as completed with opening titles (including the burnt-in BBC logo) and closing credits. The body of the programme to be clean of all captions, translation subtitles and English language graphics.  Active picture area to conform to standard 4:3 aspect ratio.  

Clean backgrounds for the opening titles and closing credit sequences, synchronous with those used in the actual programme, (but to include the burnt-in BBC logo) to be placed after one minute of “black level” following the programme material, to and from a “cut point” to facilitate editing.
Stereo, final mix soundtrack to be recorded on audio channels A1 (left) and A2 (right).

Stereo, "level" music, effects and all dialogue other than commentary, quotes/readings/voiceovers to be recorded on audio channels A3 (left) and A4 (right).

3.	1 x 625 line PAL format full screen SVHS videocassette of the WW 4:3 captioned version of the programme/s as above, with final mix soundtrack. To be delivered ahead of QAR’d master.

4.	1 x 625 line PAL format full screen VHS videocassette of the WW 4:3 textless version of the programme/s as above, with final mix soundtrack. To be delivered with master tapes.

5.	16:9 international captioned version
1 x 625 line Pal Digibeta 16:9 full height anamorphic digital video cassette of the programme as completed to BBC Worldwide’s required duration with opening titles (including the burnt-in BBC logo) and closing credits.  The body of the programme to contain all captions, translation subtitles and English language graphics. Active picture area to be 16:9 full height anamorphic, shot-protected for 14:9 letterbox. 4 x 3 caption and titles should be “centre cut out” safe.

Clean title backgrounds for the opening titles (but including the burnt-in BBC logo) and closing credit sequences to be placed after one minute of “black level” following the programme material, to and from a “cut point” to facilitate editing.

Stereo final mix soundtrack to be recorded on audio channels A1 (left) and A2 (right).

Stereo, "level" music, effects and all dialogue other than commentary, quotes/readings/voiceovers to be recorded on audio channels A3 (left) and A4 (right).

6.	16:9 International textless version
1 x 625 line Pal Digibeta 16:9 full height anamorphic digital video cassette of the programme as completed to BBC Worldwide’s required duration with opening titles (including the burnt-in BBC logo) and closing credits. The body of the programme to be clean of all captions, translation subtitles and English language graphics. Active picture area to be 16:9 full height anamorphic, shot-protected for 14:9 letterbox. 4 x 3 caption and titles should be “centre cut out” safe.

Clean title backgrounds for the opening titles (but including the burnt-in BBC logo) and closing credit sequences to be placed after one minute of “black level” following the programme material, to and from a “cut point” to facilitate editing.

	Stereo, final mix soundtrack to be recorded on audio channels A1 (left) and A2 (right).

Stereo, "level" music, effects and all dialogue other than commentary, quotes/readings/voiceovers to be recorded on audio channels A3 (left) and A4 (right).

7.	1 x DA-88 digital audiotape with matching timecode and synchronisable to the Programme as described in item 1.1 and 1.2 above with track layout as follows and sound undipped:-

	Audio channels 1 & 2: stereo stereo sync sound (ie. actuality, dialogue and interviews only)
	Audio channels 3 & 4: stereo music only 
Audio channels 5 & 6: stereo combined effects
	Audio channels 7 & 8: final narration/commentary

	Material to be fully labelled as to contents and duration.

8.	PAPERWORK
1 x PAL timecoded Post-Production Script (complete and accurate to dialogue and action; timecodes to be provided for scene changes, captions and all music; also to contain titles and credit) to be emailed as a WORD doc, to relevant co-ordinator. If email not possible please send on disc. 

1 x Programme As Completed Form with Music Reporting Form and Synopsis to be submitted to P4A, notifying Programme Operations Co-ordinator when done. If P4A not accessible please email to the relevant Co-ordinator.

	Additional copies of the PasC and music reporting also to be sent to;
Commercial Rights Dept
BBC Production
Room 601
172 Victoria Road
London W3 6UL
Tel: 020 857 67534   Fax: 020 857 67467
		e-mail: sue.list@bbc.co.uk, robert.alcock@bbc.co 

8.	Signing off Document (see 7.0)

10.	Schedule of Residuals

5.0	MATERIAL REQUIREMENTS FOR ACCESS ONLY BBC INVESTED PROGRAMMES  - ALL GENRES

Summary of materials required
1 x 16:9 captioned version (or access to World cleared BBC tape)
1 x SVHS English version to be delivered on or before BBC tx.

All master videotapes supplied to Worldwide Limited must be ready for exhibition and distribution having had and passed the Quality Assessment Review

1. 	ACCESS TO BBC TRANSMISSION TAPE
BBC WORLDWIDE to access the transmission widescreen tape (aspect ratio 16:9 full height anamorphic) which must be cleared for world.  OR, if it cannot be cleared then a separate Digital Betacam  master must be delivered and QAR’d. Master to be shot protected 14 x 9, caption safe for 4 x 3.  BBC tx spool numbers to be emailed to the relevant Programme Operations Co-ordinator.  

If there are any clean sequences available for titles/captions please add at end of tape.

Stereo final mix soundtrack on audio channel 1 (left) and 2 (right).
Stereo music and effects track, full and synchronized on audio channels 3 and 4 if available.

2.	1 x 625 line Pal format Super VHS video cassette of the programme as above with stereo final mix on audio 1 and 2. To be delivered ahead of QAR’d masters.

3.	PAPERWORK
1 x PAL timecoded Post-Production Script (complete and accurate to dialogue and action; timecodes to be provided for scene changes, captions and all music; also to contain titles and credit) to be emailed to relevant co-ordinator. If email not possible please send on disc. 

1 x Programme As Completed Form with Music Reporting Form and Synopsis to be submitted to P4A, notifying co-ordinator when done. If P4A not accessible please email to Co-ordinator.
	Additional copies should also be sent to;
	
Commercial Rights Dept
BBC Production
Room 601
172 Victoria Road
London  W3 6UL
Tel: 020 8576 7543   Fax: 020 8576 7467
		e-mail: Jeremy Chance@bbc.co.uk 

4.	Signing off Document (see 7.0). 

6.0 PHOTOGRAPHIC AND DESIGN MATERIALS

5.0	- PHOTOGRAPHIC AND DESIGN MATERIALS

BBC WORLDWIDE TV PHOTOGRAPHY SCHEDULE: DRAMA: INDEPENDENTS

Good photography plays an essential role in the promotional campaign of the programme.  The best results are achieved by planning your photography strategy before filming commences.  The help of the producer is paramount in ensuring top quality photography is realised.

Discussion
Early discussion with all interested parties - BBC Worldwide Television, Picture Publicity or the regional press office and co-producers - will give you a better overall view of what is needed and how it is to be used.  If necessary, pre-filming meetings can be arranged as can regular picture reviews.

Picture Wish List
To avoid missed opportunities, a list of ideas agreed with BBC Worldwide should be incorporated into the film/studio schedule.

The Quantity
The producer to ensure the supply of a minimum of:-

     20 original colour  transparencies per episode/film  of varied images 
     with access being given to all photography shot

unless otherwise stated by BBC Worldwide Television, to be retained as per distribution period.
This is in addition to any requirement to BBC Television or other co-producers.

The photography will need to be fully captioned with identification of all artists featured - the colour transparencies should be numbered with a corresponding typed caption list, and be cleared of any copyright/artist restrictions for world distribution.  The photographer’s credit should be included.

Contractual Requirements
It is the responsibility of the producer to ensure hat all contractual requirements are met, i.e. to BBC Worldwide TV, Picture Publicity or co-producers. The photographer needs to be briefed accordingly and the quantity of colour transparency shot should reflect these needs - i.e. multi-shot in  the camera if more than one set of originals are required.

Should the investment be confirmed during/after filming, a percentage of Worldwide’s investment needs to be set aside to obtain/clear publicity photography.

A copy of the photographer’s(s’) signed contract assigning copyright to your independent company should be included with  the delivered photography.   

Single Territory Rights
In the instance where BBC Worldwide acquires the rights for a single territory, the Production will be responsible for all the costs of supplying four sets of colour transparencies to BBC Worldwide as listed under “The Quantity” above.

The Image
The photography needs to capture the essence of the programme and include at least one definitive image which encapsulates the drama.  Images which tie into the title are very useful.

The coverage should reflect the narrative - offering images of all main characters and key incidents, the variety of locations, the scale of the production as well as the emotions found within it.  It is essential that at least 80% of the coverage comprises “action” shot material - i.e. taken during a scene.  The mood of the drama needs  to be conveyed in the stills photography.  A small quantity of generic images is also useful.

“Posed” images of the leading artists need to be taken in the appropriate settings (or as near to them as possible) as found in the programme  with the artist in character and the vast majority without  the characters looking into the camera lens.  Specially shot medium format transparencies will be needed to claim magazine front covers and major feature space.  These should be well lit with attention given to framing and the spacing at the top of the image for the magazine title.

There should be a mix of single and group shots of the leading cast members.  Single shots of minor characters are not useful.  Most single shots should keep the artist in character and again not have them looking into the camera lens.  The photography needs to be in both landscape and portrait format.

When appropriate, there should be “clean” photographs of the key exterior/exterior locations and props which can be used as background for artwork.

A good working relationship between the production team and the photographer will yield the best results and it is useful to build time into the filming schedule for  special photography sessions.

Filmstock
Film ratio needs to be at least 70% colour transparency, to create enough coverage to make sets of originals to fulfil contractual commitments to BBC Worldwide Television, BBC Television and any co-producer(s).  

BBC Worldwide Television does not need colour or black and white negative film, but there may be a requirement from other areas for these films.

The photography should be of a technical and editorial standard.  Images lifted off the moving film/video are not acceptable.

Uses
The images need to be suitable for use on promotional panels/posters at tv festivals - Showcase, MIP and Mipcom , on or in programme brochures and catalogues, On Line promotion, inclusion in trade advertisements as well as release to tv stations for their own publicity campaign.  The photography will be reproduced on/in newspapers and magazines around the world.  If possible, portraits should be of the same proportion to enable composite images to be made .

Video Rights
When BBC Worldwide have acquired pre-cleared “Home Video” rights, Production must ensure that the photography has been fully cleared for this media and is suitable for video sleeves and associated uses, such as video catalogues, posters and point of sale and release to the press.

Non Delivery
In the event of photography not being available or the delivery of reduced quantities or technically or aesthetically unacceptable photography, BBC Worldwide reserves the right to reduce the level of investment accordingly.

Design Materials
In addition, BBC Worldwide Television will require the on-screen title logo on either a:-
Mac zip or CD saved as an EPS or TIFF
floppy Mac disc (3.5)
colour transparency
black and white bromide with full colour mark-up
or failing all of the above, a Sony print could be used for reference, though this would not guarantee a faithful rendition of the logo.

Delivery
To be delivered 10 weeks before the first UK transmission date, unless otherwise stated, to:-

Photography			Programme Logo 

Lynn Burtenshaw			Pam Hewitt
Picture Executive			Design Manager
BBC Worldwide TV			BBC Worldwide TV
Room EG14 Woodlands			Room EG08 Woodlands
London W12 OTT			London W12 OTT
Tel: (020) 8433 2354			Tel: (020) 8433 2344
Fax: (020) 8746 0310			Fax: (020) 8746 0310
Update: 03.04.00/dramaind Version 3

BBC WORLDWIDE TV PHOTOGRAPHY SCHEDULE: DOCUMENTARIES: INDEPENDENTS

Good photography plays an essential role in the promotional campaign of the programme.  The best results are achieved by planning your photography strategy before filming commences.  The help of  the producer is paramount in ensuring top quality photography is realised.

Discussion
Early discussion with all interested parties - BBC Worldwide Television, Picture Publicity or the regional press office and co-producers - will give you a better overall view of what is needed and how it is to be used.  If necessary, pre-filming meetings can be arranged as can regular picture reviews during the production period.

Picture Wish List
To avoid missed opportunities, a list of ideas agreed with Worldwide should be incorporated into the film/studio schedule.

The Quantity
The producer to ensure the supply of a  minimum  of:-

     10 original colour  transparencies per episode/film  of varied images 
     with access being given to all photography shot

unless otherwise stated by BBC Worldwide Television, to be retained as per distribution period.
This is in addition to any requirement to BBC Television or other co-producers.
The photography will need to be cleared of any copyright or third party restrictions for  world distribution, be fully captioned with identification of all artists featured and episode number - the colour transparencies should be numbered with a corresponding typed caption list.  The photographer’s credit should be included.

Contractual Requirements
It is the responsibility of the producer to ensure that all contractual requirements are met, i.e. to BBC Worldwide TV, Picture Publicity or co-producers. The photographer needs to be briefed accordingly and the quantity of colour transparency shot should reflect these needs - i.e. multi-shot in  the camera if more than one set of originals are required.

Should the investment be confirmed during/after filming, a percentage of Worldwide’s investment needs to be set aside to obtain/clear publicity photography.

Freelance photographers need to sign the “BBC Standard Terms of Business Governing the Commissioning of Photography” which assigns copyright to the BBC.

Single Territory Rights
In the instance where Worldwide acquires the rights for a single territory, the Production will be responsible for all the costs of supplying four sets of colour transparencies to Worldwide as listed under “The Quantity” above.

The Image
The photography needs to capture the essence of the programme and include at least one definitive image which encapsulates the film.  Images which tie into the title are very useful.  

The coverage should reflect the narrative - offering images of all main contributors and key incidents.  It may be necessary to consider generic images suitable for brochure use. There should be photography for each episode.

Each photograph needs to stand up on its own merits and tell a story.  Strong images are needed to compete for the very competitive space in TV listings pages/magazines.  It is useful to put yourself in the position of a magazine picture editor and consider the minimum photography requirement to run feature about your programme.  

It is important to ensure that the obvious picture opportunity is not overlooked. There should be a mix of single and group shots and the photography should be in both landscape and portrait format.  A good working relationship between the production team and the photographer will yield the best results and it is useful to build time into the filming schedule for special photography sessions.

Filmstock
Film ratio needs to be at least 70% colour transparency, to create enough coverage to make sets of originals to fulfil contractual commitments to BBC Worldwide Television, BBC Television and any other co-producer(s).  

BBC Worldwide Television does not need colour or black and white negative film, but there may be a requirement from other areas for these films.

The photography should be of a technical and editorial standard.  Images lifted off the moving film/video are not acceptable.

Uses
The images need to be suitable for use on promotional panels/posters at tv festivals - Showcase, MIP and Mipcom, on or in programme brochures and catalogues, On Line promotion, inclusion in trade advertisements as well as release to tv stations for their own publicity campaign.  The photography will be reproduced on/in newspapers and magazines around the world.  If possible, portraits should be of the same proportion to enable composite images to be made.

Secondary Rights
When BBC Worldwide acquire pre-cleared secondary rights eg “Home Video” DVD, CD Rom
and On Line, Production must ensure that the photography has been fully cleared for these media and is suitable for product packaging and associated uses, such as product catalogues, posters and point of sale and release to the press. Also when specified, photography may need to be cleared for book use.

Non Delivery
In the event of photography not being available or the delivery of reduced quantities or technically or aesthetically unacceptable photography, BBC Worldwide reserves the right to reduce the level of investment accordingly.

Design Materials
In addition, BBC Worldwide Television will require the on-screen title logo on either a:-
Mac zip or CD saved as an EPS or TIFF
floppy Mac disc (3.5)
colour transparency
black and white bromide with full colour mark-up
or failing all of the above, a Sony print could be used for reference, though this would not guarantee a faithful rendition of the logo.

Delivery
To be delivered 10 weeks before the first UK transmission date, unless otherwise stated, to:-
Photography			Programme Logo 
Ian Potter (020 8433 2299 )			Pam Hewitt (020 8433 2344)
Senior Picture Executive			Design Manager
BBC Worldwide TV, 			BBC Worldwide TV,
Room EG14 Woodlands, 			Room EG08 Woodlands,
80 Wood Lane, 			80 Wood Lane,
London W12 OTT 			London W12 OTT			       

Fax: 020 8746 0310			Fax: 020 8746 0310

Update: 12/04/00Docindie. Version 3

6.0	PRODUCTION SIGNING OFF DOCUMENT

PRODUCTION SIGNING OFF DOCUMENT FOR WORLDWIDE INVESTED PROGRAMMES

PLEASE COMPLETE AS APPROPRIATE AND EMAIL BACK TO  PROGRAMME OPERATIONS CO-ORDINATOR: (name, ext no ) 

Prog Title:________________________________________________________

Unit/Production  Manager	  _________________________________________

Form completed by: ___________________________________

Address:__________________________________________

Production Tel. No:________________  Prod e-mail___________________			       

		BBC TX Version	WW Version	
TX date			N/A	
Aspect Ratio				
Number of episodes				
Durations for each episode (if more, please add)	1			
	2			
	3			
	4			
	5			
	6			

				
•	Does the TX master have captions?		YES/NO

•	Is the BBC tx master the same version as the WW master in content and duration?   YES/NO

•	If not, what are the differences?

•	Is the BBC tx master cleared and suitable for distribution by worldwide?      YES/NO

•	If different, has an alternative captioned version been supplied to WW for English speaking markets, along with timecoded VHS with VITC and BITC?         YES/NO

Please state below timecode on tx version for where stills have replaced film excerpts etc or music differences.

BBC VERSION	DESCRIPTION OF EDIT DIFFERENCE	

		

		

8.0 Useful contacts 

8.0 Contacts 

Useful numbers

•	For BBC Worldwide, Programme Operations, Jackie Holmes  +44( 0)20843 32754 

Genre Structure:
Jackie Walton:	Programme Operations Executive, Drama x32754
Sadie Nicholson:	NHU, Bristol Feature, Manchester Features, x32464
John Barron:		Children’s, News x32347
Chris Cooper:	Science, Light Entertainment x 32408
Lisa James Gaut:	Music and Arts, Docs and History x 32752
Emma Kemp: 	Prog Ops Assistant, Education, Religion x 32559

•	For International Promotions, Farhana Gani  +44 ( 0) 20843 32348

Websites

SMART Venture	http://ordering.gateway.bbc.co.uk/smartnet/

INTERNATIONAL TV	http://www.bbcworldwidetv.com